Security workforce management software for UK security companiesRun your security company from one system.
Rotas, SIA licences, patrols, check calls and payroll in one place. So you hear about a problem before your client does.
14 days free. No card. Cancel when you like.
- Everything that needs you, worst first.
- A gap in tonight's cover, spotted at two in the afternoon.
Sound familiar?
Spreadsheets and WhatsApp do not talk to each other.
So the things that matter most are the things you find out last.
A licence expires and nobody notices.
The dates are in a spreadsheet. You find out when the officer is already on site.
The rota lets you book anyone.
It does not know who is on leave, whose licence has lapsed, or who just came off nights.
You hear about the missed patrol from the client.
The paper sheet gets read after the complaint, not while you could still do something.
Payroll means typing everything twice.
Hours are in one place, rates in another. Someone matches them up by hand every pay run.
One day, on the record
An ordinary day. Seven moments where it usually goes wrong.
A made-up day at a security company, set out like a page of the occurrence book. What happened, and what GuardLink did about it.
Day shift
- Gap flagged
The night officer leaves. The day officer is not due for an hour and a half.
The gap is on the dashboard, with its length, before anyone has to spot it.
SchedulingGap flagged - Reminder sent
An officer's SIA licence runs out in 30 days.
You were warned in the app 90 days ago. Today the officer and your managers get a reminder on their phones.
SIA complianceReminder sent - Blocked
Someone calls in sick for the 16:00 shift. Your first thought for cover came off nights at six.
The rota stops the booking: not enough rest. You pick someone else, or an owner approves it and gives a reason.
SchedulingBlocked - On site
The replacement arrives on site.
They clock in on their phone with a photo. The time and their location are saved with it.
AttendanceOn site
Night shift
- 5 of 5
First patrol of the night. Five checkpoints.
A photo at each one, saved with the time and location. No signal in the basement, so that one sends itself later.
Patrols5 of 5 - Escalated
An officer working alone is due to check in. Nothing comes.
Your managers' phones go off within minutes. It stays at the top of the dashboard until someone deals with it.
Check callsEscalated
Morning
- Timesheet updated
The shift ends.
Clocking out fills in the timesheet. Nobody types up the hours.
Payroll & invoicingTimesheet updated
What is in it
Everything a security company runs on, in one file.
Each part uses the same officer, site and shift records. That is why the rota knows about the licence, and the invoice knows about the clock-in.
The rota checks the officer before you book them.
- Licence, skills, leave and rest checked
- Set each check to block or warn
- Today's gaps in cover on one screen
Know what is running out, 90 days before it does.
- SIA, DBS, BS 7858 and training in one record
- Warnings from 90 days out
- An expired licence cannot be rostered
If a lone officer misses a check-in, your managers know within minutes.
- Check-ins set up from the site
- Confirmed on the officer's phone
- Missed ones go straight to managers
See the patrol happen, not a sheet filled in afterwards.
- Checkpoints in order, each with a time
- Confirmed with a photo
- Missed points show on the dashboard
Know who is on site, and who is not, without ringing round.
- Clock-in with a photo and location
- Site boundary can be enforced
- Lates and no-shows flagged
Pay staff and bill clients from the same hours.
- Timesheets fill in from clock-ins
- Charge rates per client, site and role
- Export to Excel, CSV or PDF
A proper report with photos, before the officer has left site.
- Written on the officer's phone
- Photos attached
- Sends itself when signal returns
One place on the officer's phone for the whole shift.
- Opens in the browser, nothing to install
- Shifts, clock-in, patrols, check-ins, incidents
- Keeps working when signal drops
Compliance-ready
As strict as you need it to be.
The licence checks, vetting records and working-time rules are built in. You choose which ones stop a booking and which only warn.
If compliance leads your business
An ACS audit coming up, or a client who checks? Keep every licence, screening record and exception where you can put your hand on it.
- Licence and document dates tracked for every officer
- Bookings checked before they are made
- Every exception has a name and a reason against it
If operations lead your business
Need the rota filled and the hours right? Start there. The records build up as you work, ready for the day someone asks.
- Rota, attendance and pay working from day one
- Set checks to warn you instead of stopping you
- Nothing to bolt on later when a contract demands it
Scheduling checks
Try the switches
- SIA licence missing or expired
- Less than 11 hours' rest
- More than 48 hours in the week
Mixed: hard stops where it matters most to you, warnings for the rest.
GuardLink keeps the records and runs the checks. It does not certify your company, and no software can.
Who it is for
Built for the way security companies work.
Ten officers on a few sites, or five hundred across the country.
Pricing
You pay per user. See your number now.
No setup fee, no fee per site, no long contract. Pay yearly and it is 20% less.
Count your office staff and your officers. Slide to your number.
- Professional plan, for 40 people
- £360.00a month
- Each person
- £9.00
- If you pay yearly
- £288.00 a month
Questions
Straight answers
What is GuardLink?
GuardLink is workforce management software for UK security companies. It puts the rota, SIA licence and training records, photo and location clock-in, patrol checkpoints, lone worker check calls, incident reports, timesheets and client invoices in one web platform, with a mobile portal for officers. It works for a team of 10 or a workforce of 500 and more.
What is security workforce management software?
It is one system for a security company's rota, officer licence and training records, attendance, patrols, welfare checks, pay and billing. Because it is one system, the parts work together: the rota can refuse an officer whose SIA licence has expired, and the timesheet is built from the clock-in instead of being typed up afterwards.
What does compliance-ready mean?
It means the records and checks an SIA-regulated company needs are built in: licence and document expiry dates for every officer, checks on each booking, and a recorded reason for every exception. You choose how strictly they are applied. GuardLink does not certify your company or carry out licensing or vetting.
We care more about filling shifts than paperwork. Is it still for us?
Yes. Start with the rota, attendance and pay. You can set the scheduling checks to warn you instead of stopping you, and the licence and attendance records build up as you work.
What happens when a lone worker misses a check call?
Your managers get an urgent notification on their phones within minutes, and the missed check-in stays at the top of the dashboard until someone deals with it.
Is there an app for officers?
Officers use a mobile portal that opens in their phone's browser, with nothing to install. It covers shifts, clock-in, checkpoints, check-ins, incident reports, leave and documents, and keeps working when the signal drops. It is not in the App Store or Google Play yet.
Is our data kept separate from other companies?
Yes. Every record belongs to one company account, and the database only lets that company's users read it. Inside your company, each person sees what their role allows.
How does the free trial work?
You get 14 days with no credit card. We email you before it ends. If you do not pick a plan, the account is paused and nothing is charged.
Is there a setup fee or a long contract?
No setup fee and no fee per site. You pay per user, monthly or yearly, and yearly is 20% less. You can cancel at any time.
Try it with your own sites today.
Create an account, add a site and a few officers, and build tomorrow's rota. Want someone to walk you through it first? Book a demo.
14 days free. No card. Cancel when you like.